Help Topics:

• Browsing Collections
• Using Advanced Search
• Viewing Results
• My Favorites

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Browsing Collections

Use the browse option for viewing items in a collection without specifying search criteria. Results are presented in alphabetical order by title.

Viewing options

Within the browse page there are multiple views. Depending on the collection, all or only some of these views may be available.

• Grid — displays up to five fields.
• Thumbnails — displays a thumbnail image and the item title.
• Bibliographic — displays text from up to four fields without images.
• Titles — displays only item titles.

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Using Advanced Search

Use Advanced Search

• To limit your search results.
• To search multiple collections at once.
• If you have very specific search criteria.

Elements of the Advanced Search page are described below.

Figure 1 - Advanced Search image

1. Global Navigation Bar
   Global navigation for searching, browsing, and working with items in collections.

2. Search Field Pulldown List
   Use the pulldown lists to specify which field you wish to search. Search up to four fields at once. Each dropdown list allows you to select any of the searchable fields within a collection. Once you select a field, type your search term or terms in the Search Text Box at right.

3. Search Text Box
   Type search terms here. The default search mode uses an implied AND when more than one term is entered in a search box. To change your search preferences, click the Search Preferences button.

4. Index Pulldown List
   Using the pulldown list, select a field within a collection and a list of indexed terms for that field will be displayed in the Indexed Terms List below. Indexed terms are useful for finding variants of words within a collection or if you are unfamiliar with the contents of a collection.

5. Indexed Terms List
   This terms list displays a list of indexed terms for the field you selected in the pulldown list above. Double-click on a term in the list to automatically place the term in the Search Text Boxes and click Search.

6. Search Button
   Click Search when you have finished specifying your search criteria.

7. Clear Button
   Use the Clear button to reset all the search fields.

8. Select Collections
   Click Select Collections and a new page opens so you can specify which collections you wish to search. Select as many collections as you wish to search at one time by checking the box next to the collection name. The Indexed Terms list cannot be accessed if you search multiple collections at once.

9. Preferences
   Click Preferences to change your search method.

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Viewing Results

Search results are presented in alphabetical order, by title. Results may be viewed up to four different ways.

• Grid displays up to five fields. Hyperlinked column headers indicate that search results can be sorted.
• Thumbnails displays a thumbnail image and the item title.
• Bibliographic displays text from up to four fields without images.
• Titles displays only item titles. Hyperlinked column headers indicate that search results can be sorted.

Figure 2 - Search Results image

1. Global Navigation Bar
   Global navigation for searching, browsing, and working with items in collections.

2. Search Results
   Displays the number of items in the collection(s) that match your search criteria.

3. Search Again Text Box and Button
   Searches across all fields but retains collection and preference settings from the previous search.

4. View Options
   Use the buttons labeled Grid, Thumbnails, Bibliographic and Titles to view your search results. Each option presents a different view of the results.

• Grid view shows up to five fields.
• Thumbnail view displays larger thumbnail images than the grid view along with the item title.
• Bibliographic view is simply a text based view of item titles and metadata. Search keywords are bolded.
• Titles view displays only the titles of items.

5. Column Titles
   When column titles are hyperlinked, they can be used to sort your results.

6. Check Boxes
   Use the check boxes to add a selection of items to My Favorites within CONTENTdm then click one of the buttons at the bottom of your search results to add or clear the selected items.

7. Select All, Clear All, Add Selected Items to Favorites
   Use these buttons to add items to your favorites. Select All activates all the check boxes on the current page. Clear All removes all checks from the check boxes. To add items to CONTENTdm Favorites check the boxes next to the items you want (or click Select All to check all items on the page) then click Add to Favorites. See My Favorites for more information.

8. Prev and Next Page
   If your search produces more results than can be displayed on a single page, click Next or Previous to view other results pages.

9. Page Navigation
   If your search produces more results than can be displayed on one page, click the hyperlinked page numbers to view other results pages.

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My Favorites

Using My Favorites requires cookies. If your Web browser settings do not allow cookies to be saved on your computer, you may not be able to use My Favorites without changing your Web browser's privacy settings.

Any media file within CONTENTdm can be added to your CONTENTdm Favorites for viewing, e-mailing, saving to your local machine, or posting to Web sites. When you view collections in CONTENTdm, simply click on My Favorites to review or edit your personal favorites.

Items can be added to My Favorites when you search or browse a CONTENTdm collection. The option to add an item to your Favorites is available any time you view an item or its description.

To Add Items to My Favorites:

1. When you open an item to view it, the link to add items to My Favorites appears in the upper left corner of the display page.
2. Click Add to Favorites. The item and the item description are added to My Favorites. When viewing documents, add single pages by clicking Add Page to Favorites or add whole documents to My Favorites by clicking Add Doc to Favorites.
3. Click Back to Search Results to return to browsing or searching.

To Add Multiple Items to My Favorites:

1. From the browse or search results view, place a check in the checkboxes to the left of the desired items, or click Select All located at the bottom left of the Web page.
2. Then, click Add to Favorites.

Only the items on the current Web page may be added to My Favorites. For example, you cannot select items on one results page and move to another page to select more items before adding to My Favorites.

Using and Managing My Favorites

Once you have added items to My Favorites you can compare images, delete selected items, or change the order of items within your Favorites page. This does not affect the collection itself.

Up to 100 items may be saved to your Favorites. For each item that has been added to My Favorites, a thumbnail image is displayed. Click the thumbnail image to access the corresponding item.

To Compare Images:

1. Use the pulldown lists in the Compare section of My Favorites page to specify items you want to compare, then click Compare. The comparison window opens.
2. To compare other items in My Favorites, use the pulldown lists at the top of the comparison window to select the corresponding item number.

Note: Only images (such as TIFF, JPEG) or PDF can be viewed in the compare mode. Compound documents, audio, video, and some types of full resolution files cannot be viewed in the comparison view. If an item cannot be viewed in the compare mode, item numbers are grayed-out.

To Remove Images:

1. Below the items in My Favorites is the Remove section. From the pulldown list, select the number of the image you wish to remove. To remove multiple items, use your mouse to select items form the pulldown list while pressing the Ctrl key until all desired items have been selected. To remove all items from My Favorites select the words All Items from the bottom of the pulldown list.
2. Click Remove. A confirmation message appears. Click OK. This removes the image from My Favorites, but will not remove any images from their collections.

To Move Images:

1. Below the items in My Favorites is the Move section. From the first pulldown list, select the number that corresponds to the image you wish to move.
2. In the second pulldown list, select the number of the new position where you want to move the image.
3. Click Move. A confirmation message appears. Click OK.

Publishing and Saving My Favorites

My Favorites can be saved or published for course lectures, posting to Web sites, or e-mailing. As long as the CONTENTdm Server is accessible to the recipient, the items contained on a published page may be viewed by simply clicking on the thumbnails.

To Publish Favorites:

1. From My Favorites page, scroll down to the Create Web Page section.
2. Type a name for your Favorites in the text box (if you do not enter a name the file will be saved with the default name "My Favorites"). Click Create. A new Web page opens.

   
   Figure 4 - Create Favorites image

3. From the File menu in the Web browser toolbar, click Save As.

   
   Figure 5 - Save As image

4. Choose Web Page, HTML only as the file type and select a location to save the file. In this way you may create multiple Favorites pages and save them locally.

   
   Figure 6 - My Favorites image

To Replace Existing Favorites:

To edit a published Favorites Web page or save someone else’s published Favorites Web page as your own you must replace your existing My Favorites with the published page. To do this:

1. Open the published Web page.
2. Click the Make Favorites button located at the bottom of the published page. Any existing items saved in My Favorites will be overwritten and replaced with the current page.

Clicking Make Favorites stores all of the items shown on the page in CONTENTdm Favorites for the creator or the recipient (provided the CONTENTdm Server is accessible to the recipient). Items can be compared, moved, or removed using the tools on the CONTENTdm My Favorites page.